To ensure the role of the forum has a real value to members, an output from the forum will be the development of a good practice toolkit that will include the information collated, produced and reviewed by members such as success stories, key lessons learnt and detailed solutions for each specific challenge. The toolkit will be a resource available to all members and more widely to Regional Partnership Board Teams to draw from when planning, designing and developing residential provision for children with complex needs.

Planning

  • Identified needs
  • Purpose
  • Model of care
  • Partnerships or collaborations
  • Funding
  • Timeline
  • New vs refurb
  • Location
  • Value for money

Design

  • Find property/ location
  • Design for needs
  • Sector standards – CIW, Housing
  • Optimal size
  • Expected occupancy
  • Layout, bedroom sizes
  • Future proofing
  • Fittings to meet needs
  • Outdoor space
  • Estimate of costs
  • Surveys
  • Child’s voice
  • Secure by Design

Business Case Approval

  • Business case writing
  • Governance
  • Approval processes
  • Funding bid processes

Tendering

  • Tender writing
  • Public procurement
  • Contingencies
  • Specification
  • Awarding process
  • Due diligence

Onsite works

  • Project management
  • Escalation of issues
  • Contractor failure
  • Handover

Recruitment of staff

  • Value based recruitment
  • Publicising jobs
  • Open days
  • Networks for support
  • Adverts examples
  • Role description examples
  • Safer recruitment-depth

Operational documentation

  • Statement of purpose
  • Risk assessments
  • Matching policy
  • Agreements

Onboarding staff

  • Staff training
  • Rota management
  • Roles & responsibilities

Registration

  • Registration process
  • Requirements
  • CIW support

Opening

  • Transitioning children into the home
  • Relationship building
  • Staff wellbeing

Review

  • Regular staff meetings
  • Measuring children wellbeing
  • Monitoring data
  • Performance oversight
  • Responsible Individual Oversight
  • Learning Loops

Continuous improvement

  • Set review points
  • Analyse data
  • What works well
  • What could be better
  • Examples of changes and impacts